Forms, offices and admissions often ask for a few physical passport-size photos. Going to a studio each time is slow, and a single printed photo on a whole A4 page wastes paper. The better way is to put several copies on one sheet, print it once, and cut out what you need.
This guide shows you how to make that sheet from one photo, and the one print setting that decides whether your photos come out at the right size.
What you need
- A clear photo with your head near the middle and a plain background.
- A4 paper. Photo paper looks best, but regular paper works for a test print.
- A printer, or a print shop that can print a PDF.
If your background isn't plain, fix that first with the Background Remover, then come back with the new photo.
How to make the sheet in 3 steps
Our free Passport Photo Sheet Maker builds the page in your browser, so your photo stays on your device.
- Add your photo. Choose it from your phone or computer.
- Choose the size and copies. Pick the photo size and how many you want. The tool shows how many fit on one page, and the sheet updates straight away.
- Download and print. Download the PDF, print it, and cut along the thin lines.
How many photos fit on one A4 sheet?
An A4 page is 210 × 297 mm. With a 10 mm margin and a 3 mm gap between photos, this is what fits:
| Photo size | Most on one sheet |
|---|---|
| 3.5 × 4.5 cm | 25 |
| 5.1 × 5.1 cm | 15 |
| 2.5 × 3 cm | 48 |
The size you need depends on your form or country, so check the instructions before you print.
The print setting that matters most
Printers often shrink a page to fit their margins, and that makes every photo slightly too small. Before you print:
- Open the PDF and go to the print settings.
- Choose A4 as the paper size.
- Set the scale to 100% or Actual size.
- Turn off Fit to page.
Print one test sheet on plain paper, then measure a photo with a ruler. If it's the right size, load your photo paper and print the final copy. No ruler nearby? Our online Screen Ruler can help you check.
How to cut the photos neatly
Use a sharp blade and a metal ruler rather than scissors, since long straight cuts are easier that way. Cut along the full length of each line first, which leaves you with strips, and then cut each strip into single photos. Let the ink dry for a few minutes first so it doesn't smudge.
Common mistakes
- Printing with "fit to page" on. This is the most common reason photos come out the wrong size.
- Using a low-quality photo. A small or blurry image will look worse once printed. Start from the original.
- Keeping the head off-center. The photo is trimmed evenly from the center to fit the size, so a head near the edge can get cut.
- Skipping the instructions. Size and background rules differ, so read what your form or embassy asks for.
Frequently asked questions
Can I print this at a shop? Yes. Download the PDF and take it on your phone or a pen drive. Ask them to print it on A4 at 100%.
Is my photo uploaded anywhere? No. The sheet is built in your browser, so your photo never leaves your device.
Can I use this photo for an online form? For online uploads you need a file at an exact pixel and KB size, not a printed sheet. Use the Image Resizer for Forms for that.
Which paper is best? Glossy or matte photo paper gives the sharpest result. Regular paper is fine for a test print.
Ready to print? Open the free Passport Photo Sheet Maker, add your photo, and get your sheet in a minute.